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<!--StartFragment--><p class="MsoNormal"><span class="">In preparation for the meeting on Thursday, see below for a review of our vacation/sick/comp time policies. Changes are in purple. </span></p><div class="">Please save questions until we meet.</div><div class=""><br class=""></div><div class="">Thanks!</div><div class=""><br class=""></div><div class="">Liz</div><div class=""><br class=""></div><div class=""><br class=""></div><div class=""><div class=""><span class=""><b class="">Definitions</b></span></div><div class=""><span class="">Regular<b class=""> </b>Employees: Non-temporary employees of the AEA. </span></div><div class=""><span class="">Full-Time Employees: AEA employees routinely working either 30 or 37.5 hours per week.</span></div><div class=""><span class="">FLSA: Fair Labor Standards Act <a href="https://www.dol.gov/whd/overtime/fs17a_overview.htm" class="">https://www.dol.gov/whd/overtime/fs17a_overview.htm</a></span></div><div class=""><span class="">Day: For 37.5 hours/week employees, a day is 7.5 hours. For 30.0 hours/week employees, a day is 6 hours.</span></div></div><p class="MsoNormal"><b class=""><br class=""></b></p><p class="MsoNormal"><b class="">Vacation Time</b></p><p class="MsoNormal">Regular full-time employees are eligible to accrue vacation
time. <font color="#942192" class=""><span class=""><font class="">Vacation accrues on the 1st of each month (s</font><font class="">ee attached chart for the monthly accrual rate). For employees starting before or on the 20th of the month, accrual begins immediately. For those starting the 21st or after, accrual begins on the 1st of the following month.</font></span> <font class="">The minimum portion of a day that can be taken is one quarter. </font></font><span style="caret-color: rgb(148, 33, 146);" class="">At each anniversary the accrual rate increases until it maxes out at 1.67 days per month.</span><span style="caret-color: rgb(148, 33, 146); color: rgb(148, 33, 146);" class=""> </span></p><p class="MsoNormal"><span class="">Employees must request vacation time via email from their managers in advance. Dates requested may or may not be approved, depending on office needs. </span><span class=""><b class=""> </b><font class="" color="#942192">Once your department manager has approved your request, mark the request off in the ADP system. Your manager will then approve the request electronically.</font></span><o:p class=""></o:p></p><p class="MsoNormal"><font color="#942192" class=""><font class=""><span class="">Vacation days accrue to a maximum of 45. Once the maximum is reached, no accrual will occur until days are requested. </span></font> Missed accrual can not be recovered. (We will most likely be lowering the maximum in the next year or two. I'll keep you posted on that.)</font></p><div class="">When an employee leaves the AEA, pay for any accrued, unused vacation days are included in the final paycheck.</div><div class=""><br class=""></div><div class=""><br class=""></div><div class=""><b class="">Sick Time</b></div><div class=""><br class=""></div><div class="">Regular full-time employees accrue 1 day of sick time on the 1st of each month. Use of sick time
is limited to bona fide illnesses, injuries, doctors' appointments, or caring
for an immediate family member (spouse, domestic partner, parent, child,
sibling, grandparent, grandchild, or spouse's parent<b class="">). </b>Employees may
be required to produce a doctor's note to substantiate illness or injury. <font class="" color="#942192">The minimum portion of a day that can be taken is one quarter.</font></div>
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<!--StartFragment--><p class="MsoNormal"><o:p class=""></o:p></p><p class="MsoNormal">Comp time must be used within six months of the time granted
and must be used before vacation days are requested. <o:p class=""></o:p></p><p class="MsoNormal"><b class=""><br class=""></b></p><p class="MsoNormal"><b class="">Time Sheets</b></p><div class="">FLSA-non-exempt, regular full-time employees must continue to fill out time sheets. We will continue using the same time sheets system we have been using.</div>
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